Digitizing Mundelein

Our unassuming file cabinets

There is a lot of history stored here in the Women and Leadership Archives, so it would be easy to overlook the three black filing cabinets tucked away in a corner of our reading room. That would be a mistake, though, since those drawers contain the Mundelein College Photograph Collection.* In other words, they hold an estimated 40,000 photographs and slides (yes, you read that correctly) captured during Mundelein College’s more than sixty-year history.

The Mundelein College Photograph Collection contains everything from candid photographs taken at holiday parties to formal headshots of Mundelein’s faculty. Many teachers and alumnae have their own folders of images from their time at the school, ranging from a single photo to more than a hundred. Individual departments like Art, Home Economics, and Physics also have files, as do particular buildings. There are even several folders dedicated just to Piper Hall, where the WLA is located. (It may not be the Mundelein Skyscraper, but we do love to show off our building.)

Mundelein students in the Piper Hall library

Much of the rest of the collection represents student life, events, and ceremonies at Mundelein. Several student organizations have their own folders. There are also files for recurring occasions, such as class reunions and annual dances. Finally, there are folders for some major historical events, like Mundelein’s involvement in the Civil Rights Movement.

Mundelein students at 1965 Freedom March in Selma

Images from the collection appear in past blog posts and on the Women and Leadership Archives’ social media, but even with regular updates, it will take a long time to get through 40,000 photographs and slides! That’s where my job comes in. Over the past semester and half, I’ve been working with another Sesquicentennial Scholar, Tina, as well as our Interim Director and the University Libraries’ new Metadata Librarian, to digitize the Mundelein College Photograph Collection. We hope to use these photographs in projects celebrating Loyola’s upcoming 150th anniversary in 2020.

Step one: Scan 40,000 photographs. Step two: Put them online. Right?

Not quite. As Tina and I have learned, there’s a lot more to consider when it comes to digitizing. The main goal of the project is to make the digital photograph collection as accessible as possible. This means not just putting images online but making them as searchable as possible. That process takes a lot of planning and decision-making before the scanning even begins.

As a result, Tina and I have been inputting metadata in addition to scanning photographs. Metadata is the information associated with each image. It includes fields like the date it was taken, the collection it belongs to, and anything written on the back of the photograph. When a person runs a search for a term, the search engine looks for matches in the metadata. For example, when the collection is publicly available, you’ll be able to search for every photograph taken in 1967, every image of Sister Jean, or every photograph in the Art Department folder. Or you can search for multiple keywords at once!

All of this sounds exciting, but it’s easier said than done. With 40,000 images and multiple people working on the project, there are many opportunities for inconsistency, but it’s consistency in the metadata that makes searches reliable.

Mundelein Academic Dean Mary Patricia Haley, BVM and Sister Jean in 1985. In our metadata, Sister Jean is always called by her full name: “Jean Dolores Schmidt, BVM.” But don’t worry, you’ll still be able to search for “Sister Jean!”

One of our trickier issues was that many people went by different names during their time at Mundelein College. Some students married and changed their last name. Others went by nicknames. After the Second Vatican Council, which reformed several rules within the Catholic Church, women religious often went back to using their baptismal names instead of the saint names they took when they joined their religious order. For example, Margaret Thornton took the saint name Crescentia when she joined the BVMs, but later went back to her baptismal name.

Before we started scanning, we had to decide which names to use under which circumstances. Having these naming standards ensures you will get an accurate set of results when you search the digitized collection for an individual.

As the project continues, we’ll begin uploading images to Preservica, a digital preservation system where we can make photographs available online. We hope you’ll stay tuned as the project progresses and enjoy the photographs as much as we do!

*Mundelein College, founded and operated by the Sisters of Charity of the Blessed Virgin Mary (BVM), provided education to women from 1930 until 1991, when it affiliated with Loyola University Chicago.

Hannah is a Sesquicentennial Scholar at the WLA and is in her first year in the Public History M.A. at Loyola University Chicago. She is originally from central Indiana and enjoys cycling, science fiction, and trying out new vegetarian recipes. She can usually be found in the nearest museum.

Loyola University Chicago’s Women and Leadership Archives Blog is designed to provide a positive environment for the Loyola community to discuss important issues and ideas. Differences of opinion are encouraged. We invite comments in response to posts and ask that you write in a civil and respectful manner. All comments will be screened for tone and content and must include the first and last name of the author and a valid email address. The appearance of comments on the blog does not imply the University’s endorsement or acceptance of views expressed.

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About Women and Leadership Archives

Established in 1994, the Women and Leadership Archives (WLA) collects, preserves, and makes available permanently valuable records of women and women’s organizations, which document women’s lives, roles, and contributions. The WLA grew out of the need to care for the records of Mundelein College and expanded to collect papers of women leaders and women’s organizations. Collection strengths include the subject areas of activism and women’s issues; authors; education; environmental issues; public service; social justice; women religious; and the fine, performance, and visual arts. The WLA is part of the Gannon Center and Loyola University Libraries and serves a wide variety of users, ranging from students and scholars to the general public. The WLA makes records available at the Archives in Loyola’s Piper Hall, offers remote reference services, presents programs, and provides online resources. Staff include a Director, Assistant Archivist, and graduate assistants from Loyola’s Public History Program.

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