Processing Plans: The Treasure Maps of Archives

Posted on December 22, 2015 by Women and Leadership Archives

Being an archivist is like being a pirate. Just hear me out on this one.

Popular images of pirates depict them as adventurers navigating the high seas on the search for hidden treasure. Although archivists don’t tend to engage in swashbuckling, or get scurvy (because eww), they do get to explore collections in order to discover the “riches” inherent to every collection. Plus, they have to find a way to share that treasure with the world. That’s where the similarities pretty much end.

To help find that treasure, pirates use treasure maps. For the archivist, the equivalent to the treasure map is…the processing plan!

Okay the name’s not exciting, but processing plans are beautiful, beautiful things! When an archives receives a donation, the records are not usually perfectly organized — already prepared to transplant into boxes and immediately perfect for public viewing. When an archivist creates a processing plan, they lay down a model for how the record should be organized so that the records can be accessed by researchers that come to the archives. Processing plans allow archivists to think critically about what is contained in a collection, but plans also make them consider how that information should be displayed so that researchers are able to easily find what they need. See? Treasure map. My inner Virgo that loves order and cleanliness rejoices.

Every archives is unique, so elements within the processing plan may differ depending on the collection itself or the organizational strategies that are put in place by an institution’s archivist. In my opinion, there are three major elements that should appear in all processing plans. There are multiple subheadings that I think go beneath each of these major themes– I will go into some suggestions for each below:

1. Current State: This is the place in the processing plan devoted to describing (you guessed it) how the collection currently exists, including any information regarding the accession information, how the collection was donated, how it appears to be ordered, and the biographical sketch/organization information that will be used to create a summary of the collection for the finding aid. This is also where the processing plan should underscore the scope and content of a collection, or an inventory of sorts of what documents appear in the collection. Generally a more detailed summary appears when you are suggesting an arrangement, but the scope and content is great for a big picture of what is contained in the collection. Here is a great example from the Harvard University wiki:

EXAMPLE: The papers of My Best Friend include travel diaries, family scrapbooks, personal and professional correspondence, photographs, 23 audiotapes and 45 disks.

2. Arrangement: As suggested above, this is where the real organization happens. In the arrangement section of a processing plan, the scope and content is broken down into specific individual series as well as notes for how items within the series should be arranged. Harvard University continues the My Best Friend example below:

EXAMPLE: Series I. Biographical and Personal (4 cartons)
Series II. Diaries (7 cartons)
Series III. Correspondence (12 cartons)
Series IV. Writings (3 cartons, 2 file boxes)
Series V. Photographs (6 cartons, 8 folio boxes)

Each series as shown above would include information about the specific documents, photos, correspondence, etc. as well as the rough dates. Specificity is key in this component. The more in depth this section is, the easier the ensuing organization will be. It’s worth mentioning that you should always get to know the collection inside and out before beginning the processing plan. If you only glance through each section, you are not ready to organize all of the elements. It is worth taking a few hours or days depending on the collection’s size to see what is in the collection as well as how that collection is already organized. In the world of archives, the process of learning the collection before arranging it is referred to as intellectual control.

3. Work Summary: This section is pretty self-explanatory. This section is a good place to establish a checklist of what exact work needs to be done in order to complete the processing of the collection. Some questions this section should answer are, “What kind of supplies will I need to preserve the collection? Is there anything that needs separate storage? When should the finding aid be completed? What tasks can I delegate to students/interns?” This section would also be a good place to discuss how long the collection will take to process as well as the supplies needed for when the collection is available to be moved into folders and archival boxes.
The three elements listed above are a very rough outline of what might be contained in a very general processing plan. The link above shows a fantastic template Harvard University supplied on their wiki page. It absolutely bears repeating. You can find it here.

In summary, the processing plan is your friend. Detailed organization at the onset of the processing procedure makes all the difference in the world between organizational bliss and utter frustration. Want to know more? The Society of American Archivists has a fantastic book available on their website called How to Manage Processing in Archives and Special Collections. I know what I’m putting on my x-mas list!

Ellen is a Graduate Assistant at the WLA and is in the first year of her M.A in Public History at Loyola University Chicago. Before moving to Chicago, Ellen was a Kindergarten teacher in Louisiana. She enjoys brunch, procedural dramas, and pugs.

Loyola University Chicago’s Women and Leadership Archives Blog is designed to provide a positive environment for the Loyola community to discuss important issues and ideas. Differences of opinion are encouraged. We invite comments in response to posts and ask that you write in a civil and respectful manner. All comments will be screened for tone and content and must include the first and last name of the author and a valid email address. The appearance of comments on the blog does not imply the University’s endorsement or acceptance of views expressed.

‘Tis the Season

Posted on December 18, 2015 by Women and Leadership Archives

My favorite season, next to Christmas (of course) is awards season. As an avid movie-goer, I look forward to analyzing nominations and predicting winners. The Screen Actors Guild Awards released nominations on Wednesday, December 9 and the Golden Globe nominations were announced on Thursday, December 10, 2015. The culminating event of the awards season and my personal favorite is the Academy Awards. Those nominations will be televised on January 14, 2015.

For the rest of the year I pay minimal attention to Hollywood gossip, but come awards season I avidly seek out predictions and the latest news on all things film related. After Oscar nominations are announced, I spend the weeks before the ceremony watching as many of the nominated films as possible. The Golden Globes and Screen Actors Guild Awards are necessary viewing to predict winners for the Academy Awards. I have hosted several Oscar viewing parties that included games such as predicting the Oscar winners and Oscar bingo. As a public historian I admire the history surrounding the Academy Awards and film in general. Every year the Oscars broadcasts a segment, In Memoriam, to remember people associated with filmmaking that have passed away during the previous year. One of the musical acts during the awards ceremony often highlights a classic film or honors an acting legend. The entire ceremony allows me to reminisce about movies and to compare my predictions to the actual award winners.

The Women and Leadership Archives houses several fascinating collections related to film and television. The Mercedes McCambridge collection is often a favorite of visitors to the archives. Her early career involved voicing parts for radio dramas. After graduating from Mundelein College, she moved to New York and began an acting career in plays and films. Her film debut performance in All the King’s Men (1949) earned her a supporting actress Oscar and a Golden Globe. Mercedes went on to have a long career in film and television.

Mercedes McCambridge

The Madonna Kolbenschlag, H.M. (Sisters of the Humility of Mary) collection highlights Madonna’s time as an educator, writer, activist, and clinical psychologist. She taught at various institutions and organizations. She taught courses on American Film at a time when the field was still emerging. The collection contains articles on film Madonna wrote as well as lecture notes and slides from courses she taught in the 1970s.

Slides from a History of Film course taught by Kolbenschlag

Mary Patricia Haley earned a Ph.D. in Radio-TV-Film at Northwestern University in 1973. She went on to introduce mass media and film into the Mundelein College* curriculum. Eventually this led to the creation of a separate Department of Communications. Mary’s collection contains little information about film but her dedication to communications studies represents the growing field of film studies and the role women played in the growth.
These collections add valuable knowledge to the study of film and the history of the Academy Awards and the Golden Globes. Kolbenschlag’s collection highlights not only the beginning of film study, but how film was studied. McCambridge’s collection educated me on the rules and regulations of winning an Oscar and how those rules have changed. The collections provide a deeper understanding of what happens behind the camera. On February 28, 2016 you can find me eagerly sitting in front of the TV, predictions in hand, as I watch the Academy Awards.

Articles on film history from the Kolbenschlag collection

*Mundelein College, founded and operated by the Sisters of Charity of the Blessed Virgin Mary (BVM), provided education to women from 1930 until 1991, when it affiliated with Loyola University Chicago.

Megan is a Graduate Assistant at the WLA and is in the first year of her M.A in Public History at Loyola University Chicago. She is an avid movie-goer and enjoys arts and crafts, live sporting events, and small Midwestern towns.

Looking beyond the Obvious: Societal Changes through Photos and Event Programs

Posted on December 7, 2015 by Women and Leadership Archives

For many of us, at this time of year our brains are filled with dreams of upcoming vacations and holiday celebrations. As I pondered this month’s blog post, the sugar plums danced in my head, distracting me from finding an archives-related topic.

My brain then latched on to Christmas traditions and hit pay dirt. I immediately thought of the Candle Lighting ceremony at Mundelein College and quickly realized how records of that event provide insight into societal changes. This post is not about Christmas. Instead, it’s about looking at photos and programs of a long-running event and analyzing the records to see societal trends and changes over the years.

The Women and Leadership Archives (WLA) largest collection is the records of Mundelein College. Founded in 1929 by the Sisters of Charity of the Blessed Virgin Mary (BVMs), Mundelein provided education to women until 1991 when it affiliated with nearby Loyola University Chicago. The Candle Lighting ceremony occurred at Christmastime from 1930-1991, making it a long running Mundelein tradition.

I find traditions fascinating. While perhaps a tired literary technique, I looked up the definition of the word. Tradition is “an inherited, established, or customary pattern of thought, action, or behavior (as in religious practice or a social custom.)” Well said, Merriam-Webster.

A tradition may change or shift over time in conjunction with societal changes. The fundamental meaning and purpose of the tradition remains; how it is carried out often changes, depending on what is happening in the world at large. Nothing occurs in a vacuum.

Mundelein’s Candle Lighting ceremony spanned 60 years and began the first year of classes and ended when the College affiliated with Loyola. Photos and programs from the Candle Lighting provide historical snapshots of moments in time and give insight into societal changes. First, information about the ceremony and tradition itself and then, with pictures and programs, a historical journey through the 60 years.

The ceremony involved lighting candles in the windows of Mundelein College to form a nine-story cross, symbolizing the Light of the World. Mundelein College’s main building is on Sheridan Road and lighted windows were sure to be noticed on a major thoroughfare.

Another part of the ceremony included Christmas caroling in a procession led by seniors. Students sang as they moved down through the building by floors. Once on the first floor, participants put wreaths at the main entrance, recited the nativity story, and lit a large school candle at the end of the ceremony.

Programs, photos, and newspaper articles from the Skyscraper (Mundelein’s student newspaper) show changes in the ceremony. The first year did not include the large cross in the windows and only the choir sang in the ceremony. Several years later the candle procession included all students.

Now to the historical journey, noticing dates and subsequent shifts in the ceremony that highlight societal changes and trends. The first Candle Lighting occurred in 1931. There are no photos in the records, only a torn program. Note the College clubs involved.

1931 Program

The earliest photo of the ceremony is from 1936. Look at those dresses!

Candlelighting ceremony, 1936

Due to WWII, the 1943 ceremony included recognition of the war. Four angel sentinels held scrolls of the names of active and deceased servicemen who were relatives of friends of faculty and students.

1943 program

1957 is a year the WLA has both a photo and a program. Look again at the number and type of student organizations involved.

Candlelighting, 1957

1957 program cover

1957 program, page 1

1957 program, page 6

The 1960s were a time of huge change in the world and one of the milestones is Vatican II. The Second Vatican Council (informally known as Vatican II), occurred from 1962 through 1965 and affected many aspects of the Catholic faith, in addition to reverberating through other faith traditions. See here for more info on Vatican II. https://en.wikipedia.org/wiki/Second_Vatican_Council

One major change from Vatican II involved the form and content of masses, the term for Catholic worship services. Masses now used English rather than Latin and could include different types of music and artwork.

As I previously said, nothing occurs in a vacuum. The 1966 program artwork is quite different from the one in 1957. In addition, the Candle Lighting ceremony of 1966 included an interpretive dance piece. Both the artwork change and inclusion of interpretive dance in the mass are a direct result of Vatican II changes.

1966 program cover

1966 program, page 1

1955 program, page 5

By 1972, it appears the Candle Lighting Ceremony moved to McCormick Lounge in Coffey Hall, Mundelein’s main dormitory building. McCormick Lounge’s floor to ceiling window faces east to Lake Michigan and in the photo, the ceremony takes place in front of the window.

The ceremony is clearly more casual in contrast to the beautiful dresses and robed choir formality of earlier years. Notice the student in her pajamas, robe, and fuzzy slippers.

Candlelighting, 1972

One of the last photos of the ceremony is from 1989. This photo shows the ceremony layout in McCormick Lounge. The program again lists student organizations and provides an interesting comparison to previous documents.

Candlelighting, 1989

1989 program cover

1989 program, pages 1 and 2

1989 program, pages 3 and 4

By 1991, Mundelein experienced financial problems and declining enrollment that led to affiliation with nearby Loyola. One final Candle Lighting Ceremony occurred in December of that year with the theme “A Common Past, A Common Future.”

1991 program cover

1991 program, pages 1 and 2

1991 program, pages 3 and 4

1991 program, pages 5 and 6

Documentation of a ceremony or tradition provides fascinating information on everything from fashion to world events. Photos and program from the long-running Mundelein College Candle Lighting ceremony are historical snapshots; windows in time that provide opportunities to view societal changes.

Written by Nancy

With research assistance from Ellen, Megan, and Caroline

Nancy became Director of the WLA in spring, 2013. Prior to that, Nancy was an archivist and records manager at a wildlife research facility for the USDA in Colorado. Nancy has worked in the archival field since 1999. When not at the WLA, Nancy enjoys spending time with her family and knitting.

Always Thankful: WWII Rationing and Mundelein

Posted on November 25, 2015 by Women and Leadership Archives

Thanksgiving is here and I’m sure we will all spend time this week reflecting on how thankful we are for our homes, families, and an abundance of food. During World War II, Americans definitely did not take any of these for granted, including the food on their tables. When the United States entered the war after the attack on Pearl Harbor, rationing on foodstuffs and other consumer goods began almost immediately as the economy shifted to military production.

Americans were given ration books like this monthly and used the stamps when purchasing rationed goods. Once a person ran out of stamps, they could not buy any more of that item that month. This war ration book is from the collection of Eleanor Risteen Gordon.

Mundelein College students help campus gardener, William McViffie, plant a wartime garden in 1942.

In 1942, Mundelein students took part in building a wartime garden on campus to grow fruits and vegetables for the college. These “victory gardens” were planted by Americans all over the country during World War II (as they were during WWI) to aid the war effort by reducing the pressure on food supplies. Food acquired new importance as Americans dealt with limitations and found pride in their ability to support the troops from their own backyards. Along with growing food for the school, the Mundelein Department of Home Economics wanted to find ways to help families in the community make nutritious and affordable meals with minimal need for the rationed ingredients. The department held a Conservation Lunch on March 5, 1942, where students shared ways to adjust popular recipes to use substitutions for rationed ingredients and make dishes healthier.

This handout from Mundelein’s Conservation Luncheon includes the event’s menu and tips for cooking.

Home Economics students were also invited by the Nutrition Division of a local Office of Civilian Defense to present a Nutrition Hour program at which they gave cooking demonstrations and information on wartime nutrition to members of the community. Attendees were given recipes for dishes that used less of the rationed meat, sugar, and butter.

The Nutrition Hour event gave Mundelein Home Economics students the opportunity to share their research and knowledge about cooking nutritious, conservative meals.

Want to add some vintage flair to your upcoming holiday celebration? Try out some of these wartime Mundelein recipes! They are sure to lead you to victory!

Recipes from the Nutrition Hour program, June 18, 1942

Victory Casserole

1 1/2 cup cooked lima beans                    1 1/2 tsp. salt
1 1/2 c. chopped celery                             1 1/2 c. canned tomatoes
1 1/2 c. raw ground beef                           1/8 tsp. pepper
1/2 c. sliced raw onion (or less)                6 slices green pepper rings1/4 c. green peppers, cut fine                  6 slices raw carrot

Place ingredients in order given in layers in greased casserole. Sprinkle salt and pepper over each layer. Garnish top with green pepper rings and carrot slices. Bake 1 1/2 hours in 375 degree oven.

Victory Cake

2 1/4 c. sifted cake flour                  2 tsp. grated orange rind
2 3/4 tsp. baking powder                1 1/2 tsp. vanilla extract
1/4 tsp. salt                                     1 c, white corn syrup
1/2 c. shortening                             2 eggs, unbeaten1/2 c. milk

Sift the dry ingredients together three times. Cream shortening, orange rind and vanilla together until fluffy. Add syrup gradually , beating well after each addition. Add 1/4 of the flour mixture and beat until blended well. Add unbeaten eggs, one at a time, beating well after each addition. Add remaining flour alternatively with the milk in halves, beating thoroughly after each addition. Turn into 2 greased and lightly floured 8″ cake pans. Bake in a moderately hot oven, 375 degrees for 30 minutes or until firm.

Victory Chocolate Icing

2 squares unsweetened chocolate
1 tbsp. water
1 and 1/3 c. canned sweetened condensed milk
1/4 tsp. almond extract

Melt chocolate in top of double broiler. Add milk and cook over boiling water for 5 minutes while stirring. Add water and almond extract. Cool and spread.

Caroline is a Graduate Assistant at the WLA and is working on her Master’s in Public History at Loyola University Chicago. Caroline is thankful for her husband and family, easy access to sugar, and cheesy holiday movies.

Loyola University Chicago, MuCuba, and Mizzou Solidarity

Posted on November 20, 2015 by Women and Leadership Archives

Last Thursday, Loyola University Chicago students held a demonstration in solidarity with the protesters at the University of Missouri. The resignation of the former president of the University of Missouri, Tim Wolfe, and Chancellor R. Bowen Loftin, elicited a renewed national fervor for eliminating systems of intolerance from university administration. Loyola’s own protest mirrored similar demonstrations by sympathetic student bodies across the country and aimed to address problems with diversity prevalent on our campus. Protests that occurred at other institutions also voiced their discontent with less than desirable responses to racial insensitivities by university administrators.

Photo source: Chris Walker/Chicago Tribune. Photo url: http://www.chicagotribune.com/news/local/breaking/ct-loyola-students-solidarity-protest-met-20151112-story.html

Recent protests at the University of Missouri and Loyola University Chicago, as well as the larger national Black Lives Matter movement and Concerned Student 1950, led me to think about the similarities between the demands of the student body now, and those of black Mundelein College students in the years following the assassination of Dr. Martin Luther King Jr. in 1968. Mundelein College, an all-women’s catholic liberal arts college founded by the Sisters of Charity of the Blessed Virgin Mary (BVMs) in 1929, proved a progressive stage for the discussion of race and diversity on college campuses in its time. Black Mundelein students effectively mobilized to promote administrative and academic diversity for the black community at the college, resulting in the creation of university programming, committees, and departments that addressed the concerns of black Mundelein students. Mundelein College affiliated with Loyola University Chicago in 1991.

The Mundelein College United Black Association, shortened to “MuCuba,” was a student organization founded by black Mundelein students that emerged in the later 1960’s, but gained significant visibility in the early 1970s. MuCuba strove to create a unified black presence on Mundelein’s campus and worked in many forms to achieve this goal. Throughout its history, MuCuba hosted panels, fashion shows, and an annual celebration of Martin Luther King, Jr. that attracted numerous attendees within the Mundelein community as well as interested Chicagoans. MuCuba students advocated for safe spaces to voice their ideas and hold forums for productive discussions of race and diversity on Mundelein College’s campus. Significantly, the association also fought for the inclusion of a Black Studies program into Mundelein’s curriculum to address historically oppressive practices and policies toward black Americans in the United States.

Picture Source: MuCuba Members. 1970 Yearbook, page 18. Mundelein College Collection.

In a forum held on May 15, 1970, MuCuba students presented the Mundelein community and administration a list of demands that addressed the institutionalized racism they saw and experienced as women of color on a largely white campus. MuCuba students gave the president of Mundelein, Sr. Ann Ida Gannon, BVM, and university administrators a ten day deadline to respond. The urgency exhibited by these students exemplified their belief that the administration must hold themselves both personally and professionally accountable for the livelihood of its black student body.

Gannon acted swiftly in response to the demands. According to a letter Gannon wrote a day after the presentation of the demands, the president expressed a hope that Mundelein would fulfill the demands in a manner that could satisfy the protesters and institute a response that had lasting influence for years to come. She wrote, “Your demands indicate that you trust us to respond and I expect us to respond to that trust.” On May 19th, Gannon scheduled a day long assembly of an ad hoc committee to discuss the demands of the black students. Within the deadline, Gannon presented a lengthy response to the demands and recommendations for their effective implementation on Mundelein’s campus. Many of those recommendations became official programs and departments implemented the next semester.

Picture Source: Anne Ida Gannon Letter, Folder F.8.13.a. Mundelein College Collection.Women and Leadership Archives

The demands and subsequent compromises resulted in the creation and eventual implementation of Mundelein College’s Black Studies program with a faculty interviewed and evaluated by black students. Beginning the fall semester of 1970, the new program aligned with MuCuba’s efforts to create a unified black on-campus culture. Creation of the Black Studies department at Mundelein also displayed an acknowledgement by the faculty that greater attention to problems of diversity on Mundelein’s campus was needed in order to eradicate racism and promote better understanding of the problems of black students on campus. A Human Relations Committee composed of faculty, administration, college staff, and students also emerged as a result of the ad hoc committee assembly held on May 19th. The Committee developed programming to aid the Mundelein community in recognizing personal prejudice and to help students, faculty, and administration better understand the experiences of black students. Furthermore, the demands resulted in a Black Scholarship Fund and a Black Scholarship Fund Committee that raised and dispensed funds for black students that wished to attend Mundelein.

Document Source: “Demands” Folder F.8.13.a. Mundelein College Collection. Women and Leadership Archives.

Both of the student bodies, Loyola University Chicago’s now and Mundelein’s in the 1970s, articulated similar goals and used comparable strategies to affect change on their campuses. Like MuCuba, Loyola University Chicago student protesters presented the interim president John P. Pelissero with a list of “concerns” as they relate to the experience of students of color on-campus. Although the list does not appear to be publicly available, a statement by President Pelissero stated that “the Office of Student Development, the Office of the Provost, and Human Resources will collaborate to advance this campus conversation.” Further, he remarked that University leaders will discuss the concerns and continue the dialogue in the coming weeks so that the “momentum” from last week’s demonstration is not lost.

Similarities between Loyola’s current atmosphere of racial protest and the actions of past Mundelein students are unmistakable. Both groups of students, past and present, expressed frustration and unhappiness with the culture of racial intolerance they saw enacted at their institutions. Each set of protesters presented demands to university administration with the expectation of campus leadership listening to their concerns and responding with appropriate action. Mundelein’s successful protests resulted in the creation of programs that endeavored to ease racial tensions and promote thoughtful dialogue about issues of diversity on their campus. Loyola’s present outlook is more uncertain, but I am optimistic the result will be the same.

It is important to place conversations such as these in a historical context. It is also undeniably important to advocate for students to be able to exercise their right for self-expression, especially as it relates to problems of diversity and race on our campus. Knowing that MuCuba successfully advocated for greater attention to their plight on Mundelein’s campus should provide student protesters in the present proper inspiration to continue their fight against racial injustice. Success stories like MuCuba’s will hopefully encourage the Loyola University Chicago protesters to continue to hold the administration accountable for their on-campus experience, and push further for substantive change so that demonstrations will not be so necessary in the future.

The Girls Scouts and Patricia Caron Crowley

Posted on November 11, 2015 by Women and Leadership Archives

Patricia Caron Crowley was born in 1913 in Chicago, Illinois. She went to school in the city and was very involved in Girl Scouts. In 1932, the summer after Patricia graduated from high school, she was selected to take part in an International Girl Guide Camp. The camp took place in Enniskerry, Ireland. The trip also included sightseeing in England and France. She was one of only ten girls and three guides from America at the camp. Patricia was chosen on merit. Earlier that year she earned the golden eaglet award, which was the highest Girl Scout Honor.

250 girls attended the camp from Ireland, the British Isles, Canada, Australia, India, Finland, Belgium, France, and the U.S. In an essay found in one of the scrapbooks, Patricia wrote that the girls slept on paillasses stuffed with straw. The girls cooked their own food in large swinging iron pots and they ate sitting on ground sheets with flat boards for tables. Patricia observed that camping in Ireland was different than in America and she greatly enjoyed learning the differences in cultures. After the international camp, Patricia traveled to England and France. In total, Patricia spent six weeks abroad touring as a Girl Scout. Almost two full were spent traveling by boat from and to New York.

Two of the scrapbooks containing memories of Patricia Caron Crowley’s time as a Girl Scout. The brown scrapbook is from her Ireland trip.

Patricia created several scrapbooks detailing her time as a Girl Scout. She dedicated one full scrapbook to her time abroad for the International Girl Guide Camp. Letters, newspaper clippings, telegrams, photographs, ticket stubs, and postcards fill numerous pages. Patricia extensively wrote about the trip in the Ireland scrapbook. From the content of the scrapbook, Patricia kept most everything from her time abroad, including the menus from the ships she took from and to the United States. Her scrapbooks highlight her time abroad as a Girl Scout but the books also have much broader themes about international travel and culture.

Itinerary from Patricia’s international Girl Scout trip

Page from Ireland scrapbook showing Patricia’s extensive journaling about the trip.

Based on photographs and her journaling, Patricia’s Girl Scout experience was quite different from my own but that is what makes her collection so fascinating. I spent a significant amount of my childhood in the Girl Scouts organization. Patricia’s collection is interesting because she was in Girl Scouts during the early years of the organization. From her detailed scrapbooks I can see how Girl Scouts today has changed and adapted to modern times. Like Patricia, I remember camping, singing songs, and learning life skills. However, in my experience, uniforms were less important and were only worn for very special events. Patricia was expected to have several uniform changes for her trip abroad. In her scrapbooks, Patricia noted a religious aspect to the Girl Scout organization. Many guides had religious backgrounds and the participants of the international camp went to hear several religious speakers. As I remember it, religion played no part in my Girl Scouting experience.

Photos from a scrapbook page showing time spent at a Girl Scout camp in the U.S.

The Girl Scouts organization turned 100 in 2012. Patricia experienced a rare trip that very few other American Girl Scouts ever had the chance to take part in. Her dedication and involvement in the organization when she was young highlights why Girl Scouts still exists today. As the organization moves into the future, Patricia’s collection will become more important to show the early years of Girl Scouts. Her scrapbooks highlight not only Girl Scouts but scouting organizations for girls all over the world. As a former Girl Scout, I hope the organization continues to grow and provide opportunities for girls. Of course, I hope those girls remember to keep as thorough a record of their Girl Scout adventures as Patricia Caron Crowley. Years from now, someone like me might be interested in what was on the menu!

Patricia, in uniform, on a boat during her international Girl Scout trip in 1932

Me in my brownie uniform

What’s in a homemaker’s collection?

Posted on November 4, 2015 by Women and Leadership Archives

The Women and Leadership Archives has many strengths in its collections. We have many about women who were leaders in activism and environmental issues, and others from women who dedicated their lives to public service, social justice, education, and the arts. In browsing the archives, it is easy to recognize why the papers of these women were chosen to be preserved, but sometimes you come across collections that are not as obvious.

In scrolling through the collections listed on the WLA website, I found the papers of Agatha Rosetti Hessley. Under her name, it simply said “homemaker.” As a woman raised by a stay-at-home mom, I wholeheartedly believe in the value and importance of these women who devote their lives to their families. However, in this list of women and organizations recognized for their public leadership, I wondered what her collection held that the archivist felt would be useful to researchers.

Agatha Hessley was not a politician. Her collection gives no evidence of her participation in any social activism. She did nothing that made her notably influential to anyone other than her own family and friends. She was not an artist, an educator, or an academic.

Yet, her two boxes sit on a shelf in the archives between those of social justice organizations, alderwomen, and college presidents.

Why?

This question leads me back to the reason women’s archives like the WLA exist in the first place. Because early archives focused on government and military documents, women and other groups left out of the public sphere were not represented in the historical record. Specialized archives were created to preserve the papers that documented the contributions of women and other marginalized groups. Although Agatha Hessley, like many women of her time, did not have a career outside of her home, she still made a valuable contribution to history and the archives.

A letter from Agatha to Rita, found in the Agatha Rosetti Hessley Collection.

A letter from Agatha to Rita Hessley, found in the Agatha Rosetti Hessley Collection.

Agatha Hessley’s collection offers a unique look into a time of transformation in the United States and the world. Her two archival boxes hold the letters that Agatha wrote to her daughter, Rita, between 1970 and 1993. In them, Agatha describes the major life events of her family and her daily routines. She also gives her perspective on historical events such as Watergate, the 1970’s oil crisis, and the Gulf War. As a devout Catholic, Agatha often wrote about the Roman Catholic Church and her observations of the changes that took place after Vatican II. Throughout decades of great conflict and change, Agatha’s letters offer a glimpse into how these changes affected an average American woman.

Although she may be simply labeled as a “homemaker,” Agatha’s letters reveal her to be an engaging writer. Excerpts from her letters, especially those concerning changes in the Roman Catholic Church, were published in a book in 2005 by MaryEllen O’Brien entitled Living in Ordinary Times: The Letters of Agatha Rosetti Hessley.

As time goes on, the collection of Agatha Rosetti Hessley will continue to provide information and inspiration to researchers.

Agatha Hessley and her daughter, Rita, 1994

Caroline is a Graduate Assistant at the WLA and is working on her Master’s in Public History at Loyola University Chicago. When not scrapbooking, she spends her spare time exploring Chicago, interpreting dreams and watching cheesy movies with her husband.

Explor(ing) Cool Chicago Collections

Posted on October 28, 2015 by Women and Leadership Archives

If you are a history buff, an experienced researcher, or have even a mild interest in Chicago history and culture– drop everything you are doing and go to the Explore Chicago Collections website.

Have you done it yet? I’ll wait.

Now that you are up to speed, let the gushing begin. Explore Chicago Collections is the newly launched digital portal that connects hundreds of collections from various archives, museums, and cultural institutions from all over the city of Chicago. Broken down into general topics such as, ‘Events,’ ‘Government,’ ‘Daily Life,’ etc., anyone with an internet connection can easily find collections of interest to them, or even stumble upon something they did not know existed. The collections are also divided by neighborhoods, so anyone with an interest in their community’s history can easily access related collections. Neighborhoods are listed alphabetically for researchers’ ease and convenience.

Even better, the attractive and user friendly interface of the website allows for students and researchers of all skill levels to interact with the archival material of Chicago. From the main page, you can easily choose a general topic and narrow your research from there. For example, are you interested in learning how Chicago residents spent their recreational time in the old days? Great! By clicking on the “Recreation & Leisure” tab, a viewer can see every member institution’s collections pertaining to that topic in one place. From there, researchers can use various tags to refine their search, or simply use the “search” bar at the top of the page! Did I mention it was all in one place? It is all in one place. Plus, it’s free!!

Picture courtesy of http://chicagocollections.org/. It’s so beautiful. I think I might cry

This excellent website was made possible by a grant awarded by the Andrew W. Mellon Foundation to the University of Illinois at Chicago Library in partnership with Chicago Collections, the partnership organization comprising of all of the member institutions that make up the portal, ‘Explore Chicago Collections.’ Chicago Collections’ proclaims itself to be a “consortium of libraries, museums, and other institutions with archives that collaborate to preserve and share the history of the Chicago region.” To learn more about the initiative, click here.

At the moment, the Chicago Collections “consortium” is still growing. Eighteen members comprise the alliance, including such prominent institutions as the Chicago History Museum, the Art Institute, the Newberry Library, and of course Loyola University Chicago. It should be of no surprise that the Women and Leadership archives’ collections are featured on the Explore Chicago Collections website. Click here to see the WLA’s collections online. The promise of more institutions joining the collective is an exciting prospect for researchers of all ages and Chicago history lovers all over the country. As more institutions partner with Chicago Collections, more and more material will become known and accessed through the website. The age of scouring cities on the search for resource material for various projects is quickly and effectively disappearing.

Dear Chicago Collections, allow me to thank you on behalf of all harried and overly caffeinated graduate students frantically writing term papers and working on their dissertations. You are a lifesaver. I think I might cry.

My Typical Day at the WLA

Posted on October 23, 2015 by Women and Leadership Archives

“What’s a typical day like for you at the WLA?” Several weeks ago, a Masters in Information Science (MIS) student asked me that question. I gave her my usual response: “That’s a bit tough as there really isn’t a typical.”

I’ve been an archivist for almost 16 years. At my previous workplace, over the course of my 13 years there, at least six library school students interviewed me. It is a popular assignment in graduate archival classes for a student to interview a professional. In every prior instance, and now twice here at Loyola, I’ve been asked something along the lines of “what do you do in a day?”

The first time someone asked me the question, I distinctly remember looking at the student, and slightly panicking. I felt totally thrown by the question and I believe I stared at her for several seconds with my mouth open. I seemed to have no idea how to answer because I’d never really analyzed what I did in a typical day. Sure, I had a job description and specific duties, however, the days were so varied that I had no idea where to start. I remember stammering something, which I later hoped sounded slightly coherent, about how the work days just were not typical.

I feel the need to explain a bit here about the archival field. Some archivists have more specialized archival jobs than I have had in my two jobs in the field. For instance, there are reference archivists that pretty much only answer reference questions, like in a university/ college setting or a state archives. In addition, there are processing archivists and their jobs are to process (organize) collections and archival records. Archives also run the gamut of large staffs, say ten archivists, to smaller staffs of two or three and down to places like the WLA, that employ one professional archivist. In a larger staff archives, the archivists tend to be more specialized, focusing on just several archival tasks.

At my previous job and now at the WLA, I’ve been a generalist and the only professionally trained archivist. That means my job description includes all types of archival activities such as answering reference questions; processing or overseeing processing; supervising students; conducting programming/outreach activities; dealing with website content; and creating/installing exhibits.

Now back to a typical day for me. Two factors affect my work at the WLA. The first occurs because I’m the Director and the only professionally trained archivist, with a staff of graduate students. I’m the point person for reference requests, some of which can be immediate. It’s not unusual for someone at Loyola, think of the PR department folks, to ask a collection related question and want the answer as soon as possible.

I’m also responsible for administrative details, often time sensitive, involved in running an archive in a university setting. Think now of general paperwork and specific human resource type responses. Plus, I do everything from contacting facilities because a light is burned out in the hallway to dealing with the small amount of water that came into the basement archives after the last heavy rain.

The second factor affecting my work at the WLA is tasks that occur under the category of “duties otherwise not specified,” a term I learned in the 1980s when I worked as a social worker for the state of Iowa. My job description included that phrase and every once in a while my supervisor reminded me of it, particularly when I balked at doing something he wanted me to do. “But it’s not in my job description,” I’d say to him at which time he’d reply back, “Yes it is. It’s under duties otherwise not specified.”

Things come up in the work day that aren’t technically in my job description, however, are still tasks I need or want to do. An example is that every once in a while I run into someone at Piper Hall, where the WLA is located, who wants a tour of the beautiful 1909 mansion. I know pertinent Piper Hall history so I gladly give them tour on the spot. It’s not in my job description to be tour guide, however, I’d have a hard time saying no and besides, it’s fun.

At this point, I’m going to loop back around to the nice MIS student interview several weeks ago and my answer to the usual question. I’ve now done this enough so I didn’t look at her with my mouth open, akin to a deer in the headlights. Instead, I talked about what often happens in a day for me as WLA Director. Before I went into the typical, however, I gave her the caveat of how a planned day’s work can change quickly depending on who e-mails, calls, or walks in the WLA door needing something immediate.

A usual day involves one or two meetings and on average, I have six to eight scheduled meetings per week. The WLA is part of Loyola’s Library system and the Gannon Center for Women, meaning my meeting quotient is higher given my involvement with both entities. Through the Library, I’m on four committees and chair one. Three of the library committees are monthly and sometimes entail tasks be done between meetings. In addition, I may meet with a professor regarding a WLA collaborative class project, talk with a donor at her home, or plan an event with a community group.

Another part of a typical day involves supervising the work of the WLA’s wonderful Graduate Assistants (GAs), without which the Archives could not function as well as it does. There are three GAs and usually two work per day. Their tasks are processing collections, tracking down answers for reference requests, creating web copy, and in general, doing all sorts of needed archival work. Of course, they also have duties otherwise not specified.

I also usually have some type of donor work during a usual day. Donors are the good folks who give the WLA records that make up our collections. What I call donor work includes: talking with a donor; picking up records; deciding what to keep; and doing the legal paperwork to transfer the records to the WLA. There are all sorts of follow-ups, by phone or e-mail, with donors as they progress through the donation process. Donations have increased over the last year so it is becoming a regular part of almost every day.

Lastly, I can’t forget answering e-mails, some of which contain the aforementioned reference requests and/or administrative tasks. On average I spend a good hour or two daily reading and responding to e-mails.

I have a varied work day which is what I like. I’m afraid I’d be bored if I my job entailed just several archival tasks. Instead, I never quite know what will happen in a day at the WLA!

Decades of Travel: A Personal Look at the Mollie West Collection

Posted on October 14, 2015 by Women and Leadership Archives

The Polish born immigrant, Mollie Lieber West, came to the United States in 1929 at the age of 13. After graduating from high school, Mollie went on to work for the Farm Equipment Workers of American, an early CIO union. She was a member of the Communist Party from 1935 to 1962. Mollie initially joined the Young Communist League working as a labor organizer. After several years of being forced into underground hiding in the 1950s, she broke ties with the Communist Party in 1962.

Mollie surpassed gender barriers as a member of the Typographical Union. She was the first woman elected to a union office in the Chicago typographical Union, Local 16. In her sixties, Mollie earned a Bachelor’s degree in labor education from Mundelein’s Weekend College. After her retirement from the printing trade in 1987, Mollie worked at the Illinois Labor History Society as the administrative secretary and volunteer. Her time there allowed her to continue to promote education and recognition for labor leaders.

Most of what I knew about Mollie West related to her work for the union. I had read through her biographical information on her finding aid and had also been told a little bit about her. Mollie’s life was rather fascinating but what truly caught my attention were all of the items in her collection at the Women and Leadership Archives that pertained more to her personal life. I came across some of Mollie’s personal items when I was looking for photos to scan for her memorial. What a delightful feeling it was to discover that her collection contains a plethora of information unrelated to the union. Pictures, letters, school papers, and greeting cards are just a few of the materials highlighting Mollie’s personal life. In particular, I relished my time spent sifting through her travel photos. Mollie spent most of her life in Chicago but her photos indicate that she traveled far beyond the borders of the windy city.

As someone who has been fortunate enough to travel abroad, I was instantly interested in Mollie’s travels. She traveled to places decades before I ever set foot on a plane and I only wish I could swap stories with her. I am sure there would have been many things to compare and contrast about our trips. Her photos gave me a glimpse into travel in the Soviet Union in 1940s, Israel in the 1950s, Mexico in the 1960s, England 1970s, China in the 1980s, and Switzerland in the 1990s. From the hairstyles to the clothes to the breathtaking scenery, Mollie’s photos are a visual treat to look through.

Mollie West on the Great Wall of China

Her photo collection raises some broader questions about the history of travel. How easy or difficult was it to travel abroad in the latter half of the twentieth century? How is travel similar and how has it changed over the years? How has tourism changed over the years? These are all questions that at first glance at Mollie’s collection may not seem as though they could be answered. In fact, a researcher may not even look at Mollie’s collection if the researcher is not focused on labor unions. Archives are full of hidden gems of information and resources. Researchers may study the same collection but may use their research in very different ways. Mollie’s collection is full of material relating to her work with the labor movement, however she was a very active individual and her collection reflects that. Pictures, letters, papers, and cards show just how many people Mollie knew and all the activities she was involved with.

Me in Egypt in 2011

Mollie West in Egypt in 1983

Looking through Mollie’s collection, I thought about how I had tried to capture my time traveling abroad. Mollie’s photos seem to indicate that she often traveled with friends and family. There are numerous pictures of her by herself as well as her with the people she presumably traveled with. I on the other hand, took several solo trips so a majority of those photos consist of the landscape, buildings, and other people. I am envious of the plethora of candid photos of Mollie and her traveling companions. These photos are very natural and they give me a better look at how Mollie interacted with the environment and other people when she was not posing for a planned picture.

When Mollie traveled, film was still used, as the numerous negatives in her collection prove. In this day and age there are digital cameras and cameras on phones. Any archival collection of my life in the future would consist of CDs, memory cards, and external hard drives because I rarely print out my photos. I have well intentioned plans to print them out and put them in scrapbooks or albums but the need to do that is not there because I can easily view my photos on my computer. There is something very exciting about holding the actual photograph rather than viewing a scanned image. These were photos Mollie or those she traveled with printed off, looked through, put in albums, or hung up. While the photos I took while traveling are reminiscent of those by Mollie, how we displayed and used them afterwards does differ. Mollie’s collection is the inspiration I need to dedicate some time to printing out physical copies of my travel photographs.

Mollie West handling coins during the Monte Carlo leg of her European trip in 1970

I admire Mollie’s work in the labor movement but what I find most interesting are the parts of her collection that are strongly connected to her personal life. Mollie was such an influential public figure for the labor movement, that it is nice to see what she was involved in outside of that work. Her pictures show time spent with family and friends and traveling. One of the most fascinating things about Mollie is that she traveled the world well into her older age. I only hope that I have the great fortune to travel far and wide, just like Mollie.

Mollie West in Israel in 1959